Taking screenshots or capturing the screen is a hassle-free way of instantly recording what’s on your screen and sharing it with your colleagues/clients. Screenshots help record videos and share them with clients or track the employees’ performance. It is also helpful in explaining the ins and outs of a project to your team working remotely.
On Windows, you can press the PrtSc button on the keyboard to capture the screen, which will be copied to the clipboard. Then, you can press Control + V to paste it on any software or application, such as email or Microsoft Word. You can even crop the screenshot before sharing it with your colleagues.
On a Mac, there are several keyboard shortcuts to capture the screen. First, press Shift + Command + 3 to capture what’s on your screen, and it will get saved on your desktop. Next, capture a portion of the screen by pressing Shift + Command + 4. Then, if you wonder how to share screenshot, you can easily share them via AirDrop, Messages, and Mail by clicking the Share button.
Now, learn about the benefits of using screenshots for business.
- Issues are backed up using screenshots
Every professional working from home or the office has had to report a problem to the IT team or web support. To understand the problem, they typically ask for a screenshot.
This is particularly critical when working remotely and your computer has encountered an issue. You can talk to the IT team and explain your problem by showing them screenshots. It will help the support team quickly resolve the issue without physically checking your system.
- Boosts accountability and accuracy for remote teams
Do you need your manager or project team leader to provide you with feedback on a specific piece of work? First, you can compose a simple document with detailed explanations. Then, you can share a screenshot.
In the screenshot, you can highlight the page where the problem exists or where you want feedback.
Moreover, if remote teams are facing an issue or need to let their team leader know how much of the project they’ve accomplished, they can take a screenshot and share it. The screenshot can be used as an assessment of the work.
- Add voice to screenshots to explain better
For supervisors and office managers, screenshots can be a powerful tool to review the work of the team or employees. Also, it helps in giving clear guidelines or instructions to workers so that they can seamlessly complete an activity.
Employees and managers can use screenshots of their work and then take it further by recording their voices to give instructions to the other team members. This will help the team understand what’s shown in the screenshot.
Furthermore, it is possible to video record the entire screen or choose a specific portion and record audio for better explanation.
- Helps in training remote teams
Users can capture the images on their screens by taking screenshots and sharing them with others. These screenshots can be viewed on various devices, and companies can benefit from them to ensure their workers are engaged. For instance, marketing managers can capture the screen to share resources with employees and train new employees. It can also be used to communicate technical problems with the IT teams.
After the pandemic, several teams are working remotely, and they significantly benefit from taking screenshots. In addition, you can use it to train new employees even if they are working from home.
- Helps in the creation of how-to guides
Since the IT infrastructure is massive, it can take time to train every individual. So, when you need to explain something company-wide or teach your team how to use a new software/platform, it is best to rely on screenshots. You can use screen recording software to create guides. These guides can be on on-cloud operations, teaching the team how to make basic templates for a website, desktop workspace building guides, etc.
Whenever the team is stuck on any project stage, they can refer to the how-to guides and finish the assigned tasks.
- Better collaboration
Businesses rely on virtual meetings, which help connect remote teams. Interactions are enhanced when screenshots are shared to help the team understand what’s happening during a meeting. By taking screenshots or recording the screen, participants can save the information for future use or share the screenshots to collaborate with the team.
The Bottom Line
Businesses can significantly benefit from using screenshots. They can connect and collaborate with remote teams and streamline the onboarding process of new employees. Even the IT team can understand the issues faced by employees without having to check their systems physically.
So, start using a screenshot software or learn the shortcuts available on your device. It will enhance your work productivity.
